CEMP Tips & Information

***Click here to open the necessary PDF form which should accompany your CEMP review fee.

*** Note: Please download the PDF file to make it “self-filling” and printer friendly.

Region 4 CEMP Submission Process:

We review CEMPs for Home Health Agencies, Home Medical Equipment Companies, Home Hospice Care, Nurse Registries and personal Care Agencies operating in the following counties:

 Brevard Lake Pinellas
Citrus Manatee Polk
Hardee Martin Seminole
Hillsborough Orange St. Lucie
Hernando Osceola Sumter
Indian River Pasco Volusia

If your CEMP applies to other counties, please contact them through the local county department website.

All CEMPS and related documents must be on the most current and applicable AHCA form. Nurse Registries use a DOEA form. These are all posted on the AHCA website.

AHCA form numbers:

HHAs:# 3110-1022         HMEs: #3110-101        Nurse Registry: #3110-1017         Hospice: DOEA form # H-001.

CEMPs should be submitted 60 days prior to expiration. Annual reviews are highly encouraged to ensure continuity of care before, during and post-disaster.

Fees:

Fees are charged for plan reviews and the attached form outlines the process. You may pay by check or credit card and fees must be received prior to review. Please ensure all fields are filled in. Finally, fees are assessed per license, not per county.

The Plan Review Process is outlined below:  

Plans are reviewed on a first-come, first-served basis and generally take several weeks due to the high volume of plans received.  We encourage you to keep a copy of your fee submission form on file, along with your most current CEMP. This will serve as proof your plan is “in process”.

All plans and appendixes should be sent via email to: Region4.CEMP@FLHealth.gov after fee submission.

Tips for successful CEMP submissions:

  •  Understand and clearly explain the role your agency plays as a link to continuity of care before, during and following a disaster.
  •  Answer questions in full sentences. Please do not write N/A for any answers.
  •  All submissions must be typed. Handwritten answers are not accepted.
  •  Include your license number and counties to which, it is applicable on the front page of your CEMP. Please also include month/year of plan preparation.
  •  A table of contents is required.
  •  Include email addresses along with telephone numbers for senior management.
  • Be specific about how you will prioritize clients and your system for tracking those who may relocate or evacuate to a shelter or relative’s home during a disaster.
  •  Please outline how you will identify and assist clients applying to the Florida Special Needs Registry.
  •  When crafting your plan, consider disasters that are both man-made and natural.
  •  Plan approval equates to meeting minimal compliance guidelines. However, annual training should include testing your plan to see if any gaps exist.

It is helpful to understand how your agency fits into the preparedness and disaster recovery picture. For more information on the Tampa Bay Health & Medical Preparedness Coalition, visit: www.tampabayhmpc.org